Privacy Notice
YOUR PRIVACY MATTERS
Privacy Notice
How Beverley Road Masonic Hall collects, uses and protects your personal information.
Who We Are
Beverley Road Masonic Hall is operated by The Hull Masonic Hall Company Limited, a company registered in England and Wales under company number 04620752.
Our registered office and principal venue address is:
The Hull Masonic Hall Company Limited
69 Beverley Road
Hull
East Yorkshire
HU3 1XL
Website: www.hullmasonichall.org
Email: info@hullmasonichall.org
For personal information collected and managed by the Company, The Hull Masonic Hall Company Limited is the data controller and is responsible for ensuring that personal data is handled in accordance with applicable UK data protection legislation.
Venue Hire and Event Management
The Hull Masonic Hall Company Limited works with Hull Events, a separate business providing venue booking coordination, event planning, venue dressing and event management services on behalf of Beverley Road Masonic Hall.
For personal information processed by Hull Events solely under the instructions of The Hull Masonic Hall Company Limited, the Company acts as the Data Controller, while Hull Events acts as a Data Processor.
This may include personal information supplied through our website enquiry forms, correspondence relating to venue availability, event requirements and booking arrangements.
Hull Events handles this information on behalf of the Company for the purposes of administering enquiries, coordinating bookings and providing agreed event services.
Information We Collect
We may collect and process the following categories of personal information when you use our website, contact us or make an enquiry about our facilities and services.
Contact Information
Your name, email address, telephone number and any other contact information you choose to provide.
Venue Hire and Event Information
Details relating to your proposed event, including event type, preferred dates, estimated guest numbers, catering requirements, room preferences, bar arrangements and requests for event planning or venue dressing services.
Enquiries and Correspondence
Information you provide through our website contact forms, emails, telephone conversations and other communications relating to our facilities or services.
Booking and Transaction Information
Where applicable, information required to administer confirmed bookings, issue invoices, manage payments and maintain relevant financial records.
Website and Technical Information
Certain technical information may be processed when you visit our website, including IP addresses, browser information and information associated with cookies or embedded third-party services.
Additional Information
Any other information you voluntarily provide where it is relevant to your enquiry, booking or event arrangements.
How We Use Your Information
We use personal information only where we have a valid reason and an appropriate lawful basis under UK data protection legislation.
Responding to Enquiries
We use your name, contact details and information you provide to respond to enquiries about Beverley Road Masonic Hall, its facilities, events and services.
Lawful basis: Legitimate interests in responding to general enquiries, or steps taken at your request before entering into a contract where applicable.
Venue Hire and Event Bookings
We use personal information to provide quotations, check availability, arrange viewings, administer bookings, coordinate catering and event requirements, and communicate with customers before and after their events.
Lawful basis: Performance of a contract or taking steps at your request before entering into a contract.
Financial and Administrative Records
We may process and retain relevant booking, invoicing and transaction information to maintain accurate business records and comply with applicable accounting and tax requirements.
Lawful basis: Legal obligation, where the processing is required by law.
Managing Our Facilities and Services
We may use relevant information to manage our facilities, maintain appropriate security, respond to complaints and protect our legitimate business interests.
Lawful basis: Legitimate interests, subject to the rights and interests of the individuals concerned.
Marketing Communications
Where we send optional promotional communications by email or other electronic means, we will do so only where permitted by applicable marketing and data protection laws, including obtaining consent where required.
Who We Share Your Information With
We may share personal information with trusted third parties where necessary to respond to enquiries, administer bookings, provide our services or comply with legal obligations.
Hull Events
Hull Events is a separate business that provides venue booking coordination and event management services on behalf of The Hull Masonic Hall Company Limited.
Where Hull Events processes personal information solely under the Company’s instructions, it acts as a data processor. Information shared may include customer contact details, booking information and relevant event requirements.
Event and Catering Suppliers
Where necessary to deliver an event, we may share relevant information with catering providers, event suppliers and other service providers involved in the arrangements. We aim to share only the information reasonably required for their particular role.
Website, Hosting and Email Providers
Our website hosting provider, email service providers and other technical service providers may process personal information in connection with operating our website, receiving enquiries, storing records and maintaining our systems.
Third-Party Website Services
Our website includes services provided by Google, including an embedded Google Calendar and Google Maps. When visitors interact with these features, Google may collect or process technical information in accordance with its own privacy practices.
Legal and Regulatory Authorities
We may disclose personal information where required by law, or where necessary to respond to lawful requests, establish or defend legal claims, or comply with regulatory obligations.
We do not sell personal information to third parties.
How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including meeting legal, accounting and regulatory requirements.
General Enquiries
Information submitted through our website contact form, email or telephone may be retained for a reasonable period while we respond to your enquiry and complete any necessary follow-up.
Venue Hire Enquiries
Information relating to potential bookings may be retained while enquiries remain active, including where an event is being planned for a future date. Unsuccessful or withdrawn enquiries will be reviewed and removed when no longer required.
Confirmed Bookings and Events
Information relating to confirmed bookings may be retained after an event has taken place where necessary for administration, resolving queries, handling complaints or establishing or defending legal claims.
Financial and Accounting Records
Relevant invoices, payment information and accounting records will generally be retained for six years from the end of the financial year to which they relate, or longer where required by law.
Website and Technical Information
Technical records, website logs and related information will be retained according to their purpose, security requirements and the retention arrangements of the relevant service provider.
Secure Disposal
When personal information is no longer required, we will take appropriate steps to securely delete, destroy or anonymise it.
How We Protect Your Information
We recognise the importance of protecting the personal information entrusted to us and take appropriate organisational and technical measures to safeguard it against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is restricted to authorised individuals and service providers who require it for legitimate business purposes, including managing enquiries, coordinating bookings and administering the Hall’s services.
Where third-party organisations process personal information on our behalf, we seek to ensure appropriate confidentiality, security and data protection arrangements are in place.
We review our information-handling practices as appropriate and take reasonable steps to address identified security risks.
Although we take precautions to protect personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.
Your Data Protection Rights
Under UK data protection legislation, you have certain rights in relation to your personal information. These rights apply depending on the circumstances and the lawful basis on which your information is processed.
Right of Access
You can request confirmation of whether we hold personal information about you and ask for a copy of that information.
Right to Rectification
You can ask us to correct personal information that is inaccurate or complete information that is incomplete.
Right to Erasure
You can request the deletion of your personal information in certain circumstances. This right is not absolute, and we may need to retain some information to comply with legal obligations or establish, exercise or defend legal claims.
Right to Restrict Processing
You can request that we limit how your personal information is used in certain circumstances.
Right to Object
You may object to processing based on legitimate interests. You also have the right to object to the use of your personal information for direct marketing.
Right to Data Portability
Where applicable, you may request that certain personal information you have provided to us is supplied in a structured, commonly used and machine-readable format.
Right to Withdraw Consent
Where we rely on your consent to process personal information, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
How to Exercise Your Rights
To exercise any of these rights, please contact us at:
We will respond to requests without undue delay and generally within one calendar month, subject to applicable legal provisions.
We may request reasonable information to verify your identity before responding.
Complaints
If you have concerns about how we handle your personal information, please contact us so that we can investigate your concerns.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator.
Website: https://ico.org.uk/
Cookies and Third-Party Services
Our website may use cookies and similar technologies to support its operation and provide website features.
What Are Cookies?
Cookies are small files that websites may store on your device. They can help websites function correctly, remember preferences and support services provided by third parties.
Essential Cookies
Some cookies and similar technologies may be necessary for the operation, security and functionality of our WordPress website and its forms.
Google Calendar
Our What’s On page includes an embedded Google Calendar, allowing visitors to view upcoming events and activities at Beverley Road Masonic Hall.
When the calendar is loaded, information about your browser, device or interaction with the service may be processed by Google.
Google Maps
Our Contact Us page includes Google Maps to help visitors locate Beverley Road Masonic Hall and plan their journey.
Loading or interacting with the embedded map may involve information being processed by Google in accordance with its privacy practices.
Other Third-Party Services
Our website may use additional services supplied by our hosting provider, WordPress plugins or other technical providers. These services may process information necessary for their operation.
Your Cookie Choices
Where cookies or similar technologies require consent, we will provide appropriate choices before those technologies are activated.
You can also manage or delete cookies through your browser settings. Restricting certain cookies may affect some website features.
For information about how Google handles personal information, please visit:
https://policies.google.com/privacy
International Data Transfers
Some of the third-party services used in connection with our website and operations may involve personal information being processed, stored or accessed outside the United Kingdom.
These services may include website hosting, email, cloud-based systems and embedded services such as Google Calendar and Google Maps.
Where The Hull Masonic Hall Company Limited is responsible for transferring personal information outside the UK, we will ensure that an appropriate legal transfer mechanism applies, where required under UK data protection legislation.
This may include transfers to countries covered by UK adequacy regulations or the use of appropriate safeguards, such as approved international data transfer agreements or contractual provisions.
We aim to ensure that personal information continues to receive appropriate protection when processed internationally.
For further information about international transfers involving your personal information, please contact info@hullmasonichall.org.
Contact Us About Your Privacy
If you have any questions about this Privacy Notice, how we handle your personal information or wish to exercise your data protection rights, please contact:
The Hull Masonic Hall Company Limited
Company Number: 04620752
69 Beverley Road
Hull
East Yorkshire
HU3 1XL
Email: info@hullmasonichall.org
Website: www.hullmasonichall.org
Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our services, website functionality, information-handling practices or applicable data protection legislation.
Any changes will be published on this page, together with the date the notice was last updated.
We encourage visitors to review this page periodically to remain informed about how we handle personal information.
Last Updated: 28 October 2026